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Track restricted giving with funds

Designate every gift to a fund so you can report on restricted and unrestricted balances accurately.

1 min read · Published Jul 4, 2026

Funds let you designate every donation: General Fund, Building Fund, Scholarship Fund, Memorial Fund, and any others you set up. That is what makes restricted balances reportable.

Setting up funds

Open Donations > Funds and click + New Fund. Each fund has:

  • Name: what donors and reports call it.
  • Fund type: Unrestricted, Temporarily Restricted, or Permanently Restricted.
  • Goal amount: an optional fundraising target.
  • Active: an inactive fund stops being offered on donation forms, while gifts already designated to it keep their designation.

Designating a donation

When recording a donation, the Fund dropdown lists your active funds. Donation forms can also present fund choices to donors so they can self-designate.

Reporting

The Funds tab shows each fund with its type, goal, and current balance from the gifts designated to it. Balances here reflect donations only: expenses and journal entries live in QuickBooks.

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